The Workflow

From bid received
to project active.

Six steps. One platform. AI-assisted every step of the way — from go/no-go signal to signed contract.

1
Is It Worth Bidding?
2
Write Exclusions
3
Price the Job
4
Review Package
5
Submit Bid
6
Contract & NTP
Step 01Is It Worth Bidding?

Know Before You
Spend an Hour.

Upload the full package — specs, drawings, addenda, all of it. SubSparq reads every page and gives you a clear go/no-go signal in minutes, not hours.

  • BID IT / WORTH A LOOK / THINK TWICE — no ambiguity
  • Potential blockers — what could stop you from winning
  • Top 5 considerations before estimating
  • Contract risk flags — pay-if-paid, LD, indemnification
  • Your licenses and insurance checked against the bid
  • Every finding cited back to the exact page
SubSparq Signal — Riverside Mixed Use Analysis Complete
Determination
✓ BID IT
Strong scope match — 2 contract flags to negotiate
BID IT
Scope Clarity
7/10
Contract Risk Score
5/10
Contract Flags
Liquidated damages $2,500/day — high for this scope value (p.47)
Pay-if-paid clause — no 90-day statutory fallback (p.54)
Insurance requirements match your current coverage on file (p.61)
Step 02Write Your Exclusions

No More Blank-Page
Exclusion Writing.

SubSparq drafts your exclusions, clarifications, and scope protection from the analysis — based on what's actually in your bid documents, not generic boilerplate.

  • AI-drafted exclusions tied to your actual scope
  • Clarifications for every ambiguity in the bid docs
  • Edit, add, and approve before they go in your package
  • Also available in Spanish
Your Exclusions — AI Draft 4 Items
Excludes commissioning and startup of mechanical equipment installed by others.
Excludes permit fees. Permit allowance to be confirmed by GC prior to award.
Assumes single electrical service point of entry per architectural drawings dated 02/14/25.
All pricing based on straight-time labor. Overtime not included unless specifically requested.
Click any item to edit · Add more with AI
Approve All
Step 03Price the Job

AI Cost Sheet.
No More Eye-Bleeding
Takeoff Lists.

Hidden costs auto-populate directly from the Step 1 analysis. Bond requirements, LD exposure, risk reserves — nothing gets left out of your number.

  • Risk cost flags auto-populate — LD, bond, overtime
  • Price Book — 150+ items priced by AI using your location
  • Save draft anytime — reload and continue later
  • Export to formatted Excel in one click
  • Works standalone too — not just inside bid workflow
AI Cost Sheet — Riverside Ave · Electrical AI Priced
Labor (straight time)$312,400
Materials — AI priced$218,600
Subcontractors$44,000
Overhead & Profit (12%)$69,000
⚠ Bid Bond (1.5%) — flagged$9,660
⚠ LD Risk Reserve — flagged$15,000
Total Bid Price $668,660
↓ Export Excel
📖 Price Book
💾 Save Draft
Step 04Review Your Package

Before You Send —
Check Everything.

Checklist built from the bid requirements in your package. Required forms, attachments, certifications — all listed. Nothing forgotten, nothing discovered too late.

  • Checklist generated from bid requirements, not generic
  • Required forms, attachments, and certifications listed
  • Check off items as you confirm them
  • Download full PDF package when ready
Pre-Submission Checklist 3 of 6 Complete
Bid form completed and signed
Exclusions and clarifications attached
Certificate of insurance included
Bid bond letter attached (required)
MBE subcontractor participation form
Alternates pricing per Section 01200
Complete all items before submitting
↓ Download PDF
Step 05Submit Your Bid

Send It.
Stay on Top of It.

Submit directly from SubSparq. Every GC reply routes back to your bid thread automatically — no inbox digging, no missed addenda, no lost follow-ups.

  • GC vanity address — replies route directly to your bid thread
  • Full message history — every exchange logged to the bid record
  • Attachments, addenda responses — all in one thread
  • Track status — Submitted, Negotiating, Awarded, Rejected
GC Thread — Riverside Mixed Use Submitted
Sent to GC via SubSparq
Replies route automatically back to this thread
MC
Thanks for the bid. Can you provide an alternate for adding a 200A panel in Suite 4B?
JD
Suite 4B panel alternate: Add $8,400. 6-week lead time from award. Let me know if you need the full spec.
MC
Perfect. You're on our short list. Questions on your exclusions — commissioning scope?
Reply inline…
Unlocks when your bid is awarded
Step 06Contract & NTP

From Award
to Active Project.

Step 6 unlocks the moment your bid is awarded. Review the LOI, download and sign the contract, and receive your Notice to Proceed — all tracked in SubSparq for both you and the GC.

  • AI-generated LOI — editable, send or download as PDF
  • Contract download + AI contract risk analysis
  • Dual-party execution — GC and sub each mark as signed
  • NTP issued with notification — project goes active
Post-Award Pipeline — Riverside Ave 🎉 Active
Awarded Apr 2, 2026
LOI Sent & Received
✓ Sent
Contract Executed
GC ✓   Sub ✓
NTP Issued
Apr 6
Project Active 🎉
Project Is Live
Riverside Mixed Use — Electrical scope — $668,660
Construction crew on commercial project

From bid received
to project active.
All in one place.

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